If you are using a computer, then use the drop-down menu. Document Title Enter the title of the List C document or receipt in this field. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. What is your policy for working with outside contractors? Since 2007. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Who is in charge of immigration compliance? An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. Yes No If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. If the employee provides a Social Security card, it must be unrestricted. Incorrect Name:The employees name recorded on the I-9 form mustmatch the primary identification document. There are three lists of documents. Eliminate large down payments and end-of-year surprises. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Errors or information missing from the I-9 form can delay the successful completion of a verification. Only if no other method is available should you fax the card to us. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. Secure .gov websites use HTTPS All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Our customers are our heroes. If you are using the computer, select the issuing authority form the drop-down menu. mhhauto registration code Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Hire and retain staff with earned wage access. School ID card with a photograph 6. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? A U.S. visa number, circled below, usually contains eight numeric characters. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. You may not enter any special characters. Yes. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Proof of insurance. Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. The issuing authority varies, even among the same types of documents. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Official websites use .gov This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Are you keeping up with I-9 compliance requirements? Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. Notice that the form auto-populated the List A column with N/A only and not List C column fields. [15] 4 Add the date the employee began. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Engage new hires with onboarding and control costs with timekeeping. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | When keeping documents, store them with I-9 itself, separate from personnel files. If you are using the computer, select the issuing authority form the drop-down menu. Social Security cards are issued by the United States Social Security Administration ("SSA"). Get real-time analytics to HR & Payroll data. A. You may verify new hires who were hired on the date that you enrolled. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. If you are using a computer, then use the drop-down menu to make a selection. In the case of a student, the Form I-94 and I-20 establish employment authorization. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Document Number - Enter the List B document or receipt document number. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Last Name of the Employer or Authorized Representative Enter your full legal last name. Since 2007. Track critical documentation and control labor expenses. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Review our. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. Seeing is believing. Any missing information could result in a violation. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. When normal operations resume, employees who were. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Document Title Enter the title of the List A document or receipt in this field. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. Affix your unexpired stamp/seal in the space provided. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Issuing authority refers to any government agency or office that has the . A signature on the card is not required for the card to be valid. 109-13, 119 Stat. Employment authorization extension for Temporary Protected Status beneficiaries, etc. Document Title Enter the title of the List B document or receipt in this field. How often do you conduct internal audits? An exception exists for federal contractors. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. What should I do if I discover that a Form I-9 for my employee was not completed or is missing? Address the varying challenges of women and together be a champion for business growth. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. You dont need to put every document under a blacklight. Review, reimburse, and report on employee expenses in one location. Usually, this section will be left blank. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Attract top talent, develop employees, and make better decisions with actionable data. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Part B: Fill in the new hire date. The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. $56.25 to purchase class "B" license. For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. You have physically examined each original unexpired document(s) presented by the employee. Making copies and keeping them can help your case in the event of an ICE inspection. It indicates, "Click to perform a search". Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. Receipt(s) for lost, stolen or damaged document(s) are acceptable. This section will auto-populate if you are using a computer to complete the form. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Regardless of requirements, its always recommended to retain supporting documentation. The form must be accompanied by acceptable supporting I-9 documents. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Secure .gov websites use HTTPS Military dependent's ID card 7. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it.
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