head start ersea policies, procedures

Play Promotes Early Development: Its Time For Play! To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. 4 0 obj Find a Head Start job near you or anywhere in the U.S. <> Program Management and Design / Tala Q . Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. stream All documents are updated when available. Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. <> endobj Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. stream Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . . Interested in working at a Head Start program? % endobj <> endobj You may download the software for free, if you do not already have it. Prefill your email content below, and then select your email client to send the message. Responsible for training and supporting the on-boarding on new ERSEA Specialists Catherine: And we really severely limit suspension. Explore research-based strategies for intentional recruitment in Head Start programs and communities. endobj . Really important parts of the regulations for grantees. ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B <> Title: Head Start/Early Head Start Family Advocate Department: Head Start. Income eligibility is determined for all EHS children transitioning into HS. 16. ESC Region 20 is located in San Antonio, TX. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Elizabeth: And can we talk now about the selection process? Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. H 8wBxlk|35. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Recruitment Flyer: Central. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . 5 0 obj Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. Eligibility Verification Form 2022-2023. . And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Head Start staff help families in identifying barriers to consistent attendance. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> Recruitment Flyer: North. Reports To: ERSEA Manager/EHS Director. . 17 0 obj Secretary of Head Start in accordance with Section 645 of the Head Start Act. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. Expand each section to view the policies, procedures and forms for that subject area. How does your program's selection criteria make sure those most in need of services are prioritized? Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program in infant and toddler care settings (birth-3 years). The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. ERSEA: Moving Beyond Implementation. Required Education and Experience: * High school diploma required. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. endstream ' Identify how your program can promote and reinforce family engagement in . More guidance is available to grantees through their federal program specialist. Related Regulations: 1302.12 Operational Procedure: 1. Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . 16 0 obj Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . A ranked waiting list is actively maintained and used to fill openings in a timely fashion. Head Start Act; Head Start Program Performance Standards; . Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. 10 0 obj Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. 8 0 obj After a program determines it's service area, it needs to assess thecommunity. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . ERSEA Institute 2022. Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. Please use the navigation menu at the left to view the policy pages. 15. 6 0 obj Thank you for the work you do every day for children and families. on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Those slots can be reserved forup to 30 days. Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. And we'll have further informationabout this section in subsequent conversations. Catherine: It must be. FLSA Status: Non Exempt. Durango, Colorado, United States. How does your program make sure selection criteria reflect up-to-date community assessment data? This course is beneficial for all staff members. ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. endobj Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. Applications are accepted year round, but a concentrated effort takes place between March and July. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. Copyright 2002-2023 Blackboard, Inc. All rights reserved. Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. Catherine: and Attendance. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? Selection criteria are regularly reviewed and revised based on updates to the community assessment. Emotional Literacy in Preschool. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Head Start Policy & Regulations. VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! endstream endobj 1175 0 obj <>stream Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. endobj This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Head Start/Early Head Start Logo. <> 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. Elizabeth: And that includes supporting attendance of homeless children. 3. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. . So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Staff. H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ ;|Fo) Lowndes County Board of Education Head Start Policies and Procedures 4. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News How does your program's selection criteria and procedures support the fulfillment of this requirement? Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Catherine: Thank you, I appreciate talking to you. These episodes focus on supporting Positive Behavior Support with preschool children and their families. An individualized approach to welcoming families is a key factor to successful recruitment. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Catherine: Absolutely. Head Start 0 -5 . As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items National Centers: Programs must identify and enroll children and families who are most in need of Head Start services. Page #: 1 of 5. stream 1 0 obj Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. Elizabeth: he final section is on fees, and I think there's a new provision in this section. Blackboard Web Community Manager Privacy Policy (Updated). HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. endobj program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. endstream Elizabeth: Catherine, I love that. Big Sandy Area Community Action Program Head Start. Responsibilities/Essential Functions Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. <>>> %PDF-1.5 Prefill your email content below, and then select your email client to send the message. 2023-2024 ERSEA Updates. Catherine: Absolutely. Head Start Program Performance Standards: 2023-2024 ERSEA Presentation Slides. A different approach is taken for Early Head Start child find. Recruitment Flyer: South. Re-Enrollment. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Expand each section to view the policies, procedures and forms for that subject area. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Early Childhood Development and Health Services III. endobj PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. 5S|KS>zE 0h(4` K9 14 0 obj Consistent attendance is defined as present or participating for 85% of expected hours, or more. This is where the program begins. Really to ensure thatprograms know the patterns, and know what their children need. endobj All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. Please use the navigation menu at the left to view the policy pages. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. the child not to remain in Head Start, such as when there is a change in the child's family . How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? <> <> endobj Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Selection Process. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word $2500 Hiring Incentive. An exception to the To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. View the job description, responsibilities and qualifications for this position. A program's policies and procedures cannot require families The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities.

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